Enrollment report

Usability

The enrollment report is the most flexible and useful report available to you. With this option, you can, for example, look up the score history of all students who have taken your classes, check who has logged in recently, and review their comments, progress, or enrollment status.

Access and configuration

To access and configure the enrollment report, follow these steps:

1. Click on the “Reports” section in the left-hand side menu of the Admin panel.
2. Select the “Enrollments” option.
3. If you like, you can choose which information will be shown via the “Report setup” option found in the “three dots” menu at the top right. Checking “Show itemized learning pathways and individual courses” adds a column that allows you to see which courses —modules— make up a learning pathway.
4. Select the columns you want to display in your report. You can add or remove columns as needed.
5. Filter and sort the information in columns by clicking the filter icon.
6. Use the dropdown options to filter fields. You can also filter numeric fields using values such as: “Equals =”, “Less than <”, or “Greater than >”.

ℹ️ Note: always check the “last updated” date to ensure you interpret the data correctly.

Filters and customization

You can customize your report using the column selector, which allows you to add or remove columns based on your needs. Below are the available columns and their descriptions:

• User name: student’s full name.
• Email: student’s registered email address.
• Personal ID: registered national ID number.
• Alias: student’s assigned alias.
• Restricted: indicates if the student’s account is blocked.
  • All: shows both restricted and active accounts.
  • Yes: account is restricted.
  • No: account is restricted.
• Labels: labels associated with the student.
• Class: class in which the student is enrolled.
• Course or Path: associated course or path (visible only if Show learning paths is not enabled).
• Path: the learning path the student is part of (visible only if the option “Show itemized learning pathways and individual courses” is enabled).
• Course or learning pathway: course name within the path.
• Game: game completed inside or outside a path.
• Points: score obtained in the course.
• Language: language in which the game was completed.
• Time Zone: time zone set at the time of playing.
• Start date: course start date.
• End date: course completion date.
• Register date: student’s registration date.
• Status: current enrollment status: Playing (phase 1), Playing (phase 2), or Completed.
• First Connection: date and time of the first course login.
• Last Connection: date and time of the last course login.
• Playing time: total time spent in the course.
• Progress rate: percentage of course completed.
• Applicable (Yes/No): response to the applicability survey.
  • All: shows both positive and negative responses.
  • Yes: student found the content applicable.
  • No: student did not find the content applicable.
• Opinion: numerical rating given to the course.
• Comments: additional feedback on the course.
• Suggestions: suggestions provided about the course.
• Subsidized: indicates whether the class is subsidized.
  • All: shows both subsidized and non-subsidized classes.
  • Yes: the class is subsidized.
  • No: the class is not subsidized.

For numeric fields, you can filter values using:

• Equals (=)
• Less than (<)
• Greater than (>)

Click the = symbol next to the value to apply the filter.

Exporting reports

You can also export the report. To do this, follow these steps: 

1. Click on the “Reports” section in the left-hand side menu of the Admin.
2. Select the “Enrollments” option.
3. Configure your report.
4. Download it.

ℹ️ You will have two options: – Export current page: only what’s visible on the current page will be downloaded – Export all: the entire report will be downloaded.

ℹ️ Downloading reports in multiple accounts:  – If you manage several accounts of your client: you’ll be able to select the account in which you need to download the different reports from the drop-down menu at the top left. Reports from two accounts cannot be downloaded together. – If you manage several clients: when accessing the reports you’ll be able to see the information of all your clients and can filter by the client.